Sales and Operations Alignment



Don’t Let the Old Horse Die – The processes of S&OP are now over 35 years in evolution and in many ways they are quite different, and in many they are the same. Let me explain. By Lora Cecere | Supply Chain 247

[blockquote style=”2″]Sales and operations alignment. It is the promise.[/blockquote]

For many this seems like an old horse to ride. It is tough because operations and commercial teams are not naturally aligned, and the implementation of an S&OP process is not a quick fix.

What Is Different?

They are different because in today’s organization, there is not one S&OP process. Instead there are usually four to six. Each needs to be developed and refined.

Organizations are also more complex. With the evolution of global organizations, decision processes are more matrixed and the processes of planning are more complex.

The technological challenges are also greater. The average company has three to five ERP systems, and the data for S&OP comes from an average of 15 systems. There is a growing need for a visualization layer across the matrixed organization and the many technologies that need to support the S&OP process.

These are the new challenges.

What Is the Same?

The challenges for S&OP are steeped in organizational alignment and culture. The best S&OP processes are aligned and balanced with clear goals. This is more difficult that it seems. As can be seen in Figure 1, 68% of processes are out of balance. When a process is balanced the drivers of go-t0-market plans are aligned with the goals of the operations.

When there is balance, S&OP improves the potential of the organization to perform on the Effective Frontier—to balance growth, profitability, cycles and complexity.

Figure 1.
Ability to Balance the “S” and the “OP” in the S&OP Process

The organization is not naturally aligned to the same goal. As shown in Figure 2, the greatest gaps in the organization are between operations and sales. The processes of S&OP can improve alignment.

Figure 2.
Team Alignment: Importance vs. Performance

(Rated 5-7 on 7-point scale)

This happens more quickly if the process meets three conditions:

  1. The S&OP process should report to the profit center manager.
  2. The focus needs to be on driving a balanced portfolio of metrics that goes across the organization. Team members need to be held equally accountable for growth, inventory, profitability, customer service, and forecast accuracy. The process needs to be very disciplined.
  3. S&OP planning needs to be tied to execution. Reliable processes build trust. This happens through the development of playbooks and weekly reviews of the S&OP plan with corrections based on the playbooks. (Planning should not be confused with execution.)

Why It Matters

Today, most companies are struggling with the ability to improve operating margins and reduce inventory levels. Nine out of ten companies are stuck at this intersection. As can be seen in Figure 3, more companies have seen a deterioration in inventory performance rather than driven improvement.

Figure 3.
Relationship Between Sales-Operations Team Alignment and Inventory Turns (2006-2013)

An effective S&OP process improves alignment between sales and operations. (To understand how we measure alignment, and the impact of alignment from S&OP maturity, reference our report on Supply Chain Alignment.)

Based on the work we’ve been doing on the Supply Chain Index, and gauging supply chain improvement, we wanted to understand how improvement in alignment improved inventory turns.

To do the analysis, we cross-tabbed multiple studies that we completed in 2013 and 2014 and then enriched the data with our financial ratio data base. The goal was to track the impact of improvements in alignment on financial ratios.

We find that improvement in alignment can drive up to a 10% improvement in inventory turns; whereas the lack of alignment can result in a negative impact on inventory turns of 2%.

Balance drives alignment. Alignment drives balance sheet improvement.

Keep riding the horse….